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Article V. Fiscal Policies and Procedures

Section 1: A verified financial statement shall be prepared by the Secretary-Treasurer and/or other officers of the Association
who have been empowered by the Constitution and Bylaws and the National Board to oversee Association funds. The
Association’s most recent IRS Form 990 and annual audit of the financial records shall be available on the ACDA website.
Other financial statements will be made available to members upon request.

Section 2: The certification of the financial statement shall consist of an audit of the financial records of the Association by a Certified
Public Account or by a Public Accountant with accompanying affidavit by a Notary Public.

Section 3: The complete financial records of the Association shall be examined and approved by the National Board at the annual
meeting. A budget for the following year shall be presented to the National Board by the Secretary-Treasurer at the annual
meeting.

Section 4: Any fiscal policies and procedures needed in the administration and operation of the Association and not specified in
these Bylaws shall be formulated by the Executive Committee and approved by the National Board.

Article VI. Duties of National Officers and Appointed Officials

Section 1: The President shall preside at all National business meetings and conferences of the Association, call and preside at
meetings of the Executive Committee and National Board, make appointments as provided in this Constitution and
Bylaws, serve as ex-officio member of all committees, appoint members of the executive committee to serve as ex-officio
members of the six standing committees, be responsible for implementing the overall program of the Association,
and perform other duties pertaining to the office. The President shall also serve as Chair of the assembly of Region and
State Presidents at ACDA meetings and shall report all recommendations to the National Board for consideration and
action. They shall also serve as the chief liaison officer to the Region, State, and International Presidents and Industry
Representative. In this capacity, it shall be their responsibility to communicate and implement any policies or decisions
of the Executive Committee or the National Board that directly affect the administrative procedures of Region, State, and
Affiliate Associations.

Section 2: The Past President shall serve as an advisor to the President, Executive Committee, and the National Board. They shall
assume all duties of the President in the case of resignation, disability, or death until the Vice President assumes the office
of President at the beginning of the next regular biennium. It shall be their responsibility to see that all National, Region,
and State elections are carried out in accordance with the provisions as directed in the Constitution and Bylaws. They will
serve as Chair of the Past Presidents’ Advisory Council.

Section 3: The Vice President shall assist the president as requested. They shall serve as the National Conference Chair for the biennial
National Conference that will take place during their term of office. They shall appoint the National Conference Steering
Committee with the approval of the Executive Committee.

Section 4: The President-Elect shall assist the Vice President as requested and shall use their two-year term of office to prepare for
his/her role as Conference Chair for the biennial National Conference that will take place during their term of office as
Vice President.

Section 5: The Secretary-Treasurer shall oversee all financial affairs of the Association as governed by policies set forth by the National
Board. With the assistance of the Executive Director and the National Accountant, the Secretary-Treasurer shall present
financial reports and budgets for submission to the Board. The Secretary-Treasurer will keep records of all Executive
Committee and National Board meetings.

CHORAL JOURNAL February 2024 Volume 64 Number 6 13