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Section 8: An assembly of Region and State Presidents shall meet at the annual National Leadership Conference. The meeting shall
be called and chaired by the National President.

Section 9: An assembly of State Presidents in each Region shall meet at the Region Conferences. The meeting shall be called and
chaired by the Region President.

Section 10: Meetings by Electronic means. The National Board and Executive Committee may participate in a meeting of the board
or committee in person or by means of electronic communication which all persons participating in the meeting can hear
or otherwise communicate with each other.

Section 11: Accepting votes for National Board and Executive Committee actions via email.

a) If an item for board action is best addressed prior to the next meeting, the following factors will be considered by the National
President before calling for a written email vote: How soon is a decision required? Is this action such that the Executive Committee
can address it in lieu of the National Board? Should a special meeting be called?

b) After considering the above factors, the National President shall determine if it would be best to take the action by email vote. The
National President shall have the Secretary-Treasurer draft the proposed action and email it to all Board members.

c) The action shall allow board members to indicate that they are in favor of or opposed to a particular action.

d) Each Board member shall return their vote to the Secretary-Treasurer by email within 24 hours unless another deadline is specified
in the email.

e) Upon receipt, the Secretary-Treasurer shall confirm whether the action has passed or failed by email to all board members.

f) The Secretary-Treasurer shall record the action and vote in the official minutes.

g) The Board shall ratify any action taken at the next Board meeting. The minutes of this meeting shall record the ratification.

Article XIV. Quorum

Section 1: The quorum of the Executive Committee shall be three of the five voting members of that Committee.

Section 2: The quorum of the National Board shall be seven members of the Board, including two voting members of the Executive
Committee, three Region Presidents, and any two of the remaining voting members of the National Board.

Section 3: The quorum of the Association for the transaction of business shall consist of a quorum of the National Board, as stated
above, plus the active membership voting.

Article XV. Amendments

Section 1: Amendments and/or revisions to this Constitution may be initiated by the Executive Committee, the National Board, the
Past Presidents’ Advisory Council, or by a petition signed by ten percent of the National membership from no fewer than
three of the Regions of the Association.

Section 2: This Constitution may be amended by an approving vote of two-thirds of the National voting membership who cast
ballots in accordance with stipulations of the Bylaws, provided, however, that in any case at least 30 days’ notice of such
contemplated amendment or revision shall be given to voting members. The notice shall be communicated electronically
and appear in one month’s publication of the Choral Journal.

10 CHORAL JOURNAL February 2024 Volume 64 Number 6