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Section Added

Section 10: Meetings by Electronic Means. The National
Board and Executive Committee may participate in a
meeting of the board or committee in-person or by means of
electronic communications which all persons participating in
the meeting can hear or otherwise communicate with each
other.

Section Added

Section 11: Accepting votes for National Board and Executive
Committee actions via email

a) If an item for board action is best addressed prior to the
next meeting, the following factors will be considered by
the National President before calling for a written email
vote: How soon is a decision required? Is the action such
that the Executive Committee can address it in lieu of the
National Board? Should a special meeting be called?

b) After considering the above factors, the National President
shall determine if it would be best to take the action
by email vote. The National President shall have the
Secretary-Treasurer draft the proposed action and email it
to all Board members.

c) The action shall allow board members to indicate that
they are in favor of or opposed to a particular action.

d) Each board member shall return their vote to the
Secretary-Treasurer by email within 24 hours unless
another deadline is specified in the email.

e) Upon receipt, the Secretary-Treasurer shall confirm
whether the action has passed or failed by email to all
board members.

f) The Secretary-Treasurer shall record the action and vote in
the official minutes.

g) The Board shall ratify any action taken at the next Board
meeting. The minutes of this meeting shall record the
ratification.

CHORAL JOURNAL October 2023 Volume 64 Number 3 11